Student Admin/Office Assistant

About the role

Student Title Classification Information Quick Link Job Number SE218324 Position Information Department or Unit Name Cross Cultural Center Position Headcount 4 Position Title Student Admin/Office Assistant Academic Year Academic Year 2026-2027 Term or Semester All Academic Year Is this Role for an Undergrad or Grad Student? Undergrad Anticipated Pay Range $16.90-$16.90 Pay Range Information Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage. On which Campus will this work be done? Orange Approved Supervisor Araceli Martinez Supervisor Email Scheduling Please use dates within Chapman Academic Calendar ( ) Desired Start Date 08/14/2026 Projected End Date 05/29/2026 Average number of hours per week Up to 19 Hrs Position Summary Information Job Description Summary Provide general admin/office support. Responsibilities Provide excellent, proactive customer service to all guests including accurate information to telephone and in- person questions regarding Chapman University and our facilities Commitment to teamwork, customer service, collaboration, and providing service to students Assist with overseeing organization and professional presentation of front desk Assess the CCC space to provide visual security of the facilities and their furnishings/equipment; monitor and address potential safety/liability problems; report repair needs; maintain all shared facilities spaces clean and organized throughout the day; implement/assist with opening and closing procedures Ensure all equipment and furnishings are working properly and that facilities are clean and tidy Ensure appropriate use and return of conference rooms technology bins and all CCC resources Assist in the planning, implementation, and collaborations of CCC and campus wide programming including but not limited to academic workshops/presentations, trainings, identity/cultural national heritage/history months (i.e., LGBTQIA+, Black, Native, APIDA, Women’s, Latinx) CCC Senior graduation celebration and other social events/programming for the student body Assist with the promotion of programs and services and provide support for activities and events taking place in the facility, ensuring all events are implemented in accordance with university policy Post signs, daily schedules, and other administrative tasks as required Attend all scheduled CCC Staff meetings and departmental training sessions Serve as a representative for the CCC at campus-wide involvement fairs, tabling events, and other sessions as determined by professional staff Assist with social media efforts via Canva, Carousel, Panther Connect, and Instagram Participate in and contribute to CCC programs, services, experiences, and resources as determined by supervisor. Ability to exercise initiative, work independently, and hold high standards of dependability and accountability Assist with the Office of First Gen & Promising Futures Programs, Early Outreach Initiatives by leading campus tours, participating in student panels, and inspiring K–12 students to pursue higher education. Other Duties as assigned by professional staff Required Qualifications Little to minimal prior experience. Ability to learn support process. Familiarity with Microsoft Office Suite. Desired Qualifications Previous experience working directly with student union facilities and/or student involvement programming Familiarity with departments and organizations at Chapman Event planning and execution experience Familiarity with AV/Tech systems Knowledge of or experience with campus policies and procedures Knowledge of Microsoft Office, 25Live, Carousel, Cascade CPR /First Aid/ AED Certification Ability to lift objects of 30 lbs Special Instructions to Applicants Please ensure to submit your resume and cover letter. Budget Information Is Federal work-study required? Yes