Accounts Payable Associate

About the role

Description Life Care Home Health and Hospice Family is growing again!  Come join us as an Accounts Payable team member. The Accounts Payable Associate is responsible for accurately processing vendor invoices, managing payment cycles, and maintaining compliant financial records in accordance with healthcare regulatory and internal control standards. This role supports multiple service lines and ensures timely, accurate payments while maintaining strong vendor relationships. Essential Duties and Responsibilities  Process high-volume vendor invoices accurately and timely, including coding to appropriate general ledger accounts and cost centers  Verify invoices against purchase orders, contracts, and receiving documentation  Prepare and process weekly or biweekly payment runs (ACH, check, wire)  Reconcile vendor statements and resolve discrepancies promptly  Maintain accurate accounts payable files and electronic records in compliance with retention requirements  Communicate with vendors regarding billing issues, payment status, and account inquiries  Assist with month-end closing activities related to accounts payable  Ensure compliance with internal controls, audit requirements, and healthcare regulations  Support audits by providing requested documentation and explanations  Collaborate with operations, HR, and leadership regarding invoice approvals and cost allocations  Monitor aging reports and proactively address past-due items Healthcare-Specific Responsibilities  Process invoices related to clinical staffing, medical supplies, pharmacy, DME, and contracted services  Understand Medicare and Medicaid vendor documentation requirements  Ensure accurate allocation across locations, service lines, and cost centers  Maintain confidentiality in accordance with HIPAA and company policies Requirements Qualifications Education and Experience  High school diploma or GED required; Associate’s degree in Accounting, Finance, or Business preferred  2+ years of accounts payable experience; healthcare experience strongly preferred  Experience in multi-location or multi-entity environments preferred Skills and Competencies  Strong attention to detail and accuracy  Knowledge of GAAP and basic accounting principles  Proficiency with accounting systems and ERP platforms  Strong Excel skills  Excellent organizational and time-management skills  Ability to handle confidential information with discretion  Strong communication and customer service skills Physical and Work Requirements  Ability to work in an office or remote environment  Prolonged periods of sitting and computer use  Occasional overtime during month-end or audit periods