Senior Disbursements Representative

About the role

The Senior Disbursements Representative is responsible for independently supporting high-volume disbursement operations, including invoice processing, payment cycles, reconciliations, exception resolution, vendor and business partner inquiries, and month-end activities. The position analyzes payment, invoice, vendor, and system data to identify and resolve discrepancies and supports accurate, timely, and compliant processing. This role requires strong knowledge of Accounts Payable and Accounts Receivable practices, sound judgment, effective prioritization of competing deadlines, adherence to company policies and Sarbanes-Oxley controls, and the ability to identify opportunities for process improvement while supporting business partners and department leadership.   PRINCIPAL DUTIES AND RESPONSIBILITIES Perform senior-level electronic and non-electronic invoicing activities, including manual invoice entry, voucher loads, clearing PO match exceptions, working OCR error queues, processing refund checks, monitoring and resolving unused credits, and updating department procedure manuals   Analyze, reconcile and validate large data sets using Microsoft Excel, including payment files, invoice data, vendor data and system reports; identify duplicates, exceptions and discrepancies and independently determine appropriate resolution   Independently perform payment and account reconciliations, research variances, identify root causes, and ensure discrepancies are resolved accurately and in a timely manner   A ssist with day-to-day operations as needed   Perform month-end activities related to Accounts Payable and Accounts Receivable   Perform payment cycle processing for both Accounts Payable and ceExpense   Investigate and respond to inquiries from vendors and business partners   Identify productivity barriers, analyze processes, and recommend improvements that enhance individual and team effectiveness   Monitor and enforce adherence to established corporate policies and procedures relating to all areas of responsibility and ensure all service-level agreements are met   Independently prioritize and complete assigned work while consistently meeting established deadlines and service-level requirements   Exercise sound judgment to independently research and resolve departmental issues, escalating matters when appropriate   Review ceExpense and ceCard activity for compliance with Travel and Expense and Procurement Card policies   Act as a representative for the Disbursements department on various special projects, as required   Perform Accounts Receivable billing and payment application   This position is expected to work onsite in our Schaumburg office at least one day per week, generally on Wednesdays, with additional onsite attendance required based on business needs, including certain month-end activities QUALIFICATIONS Education and Experience: Minimum High school diploma   3 + years of Accounts Payable experience in a high-volume, fast-paced processing environment   Demonstrated ability to independently manage AP processing activities with minimal supervision   Advanced working proficiency in Microsoft Excel required, including PivotTables, XLOOKUP/VLOOKUP, filtering and sorting large data sets, identifying duplicates, reconciling data between multiple sources, and using formulas to identify exceptions and discrepancies   Experience reviewing payment and invoice data for accuracy, completeness, duplicates and exceptions   Strong understanding of core Accounts Payable concepts, including invoice processing, payment processing, PO and non-PO invoices, vendor accounts, credits, payment exceptions and month-end activities   Ability to organize and prioritize multiple competing responsibilities while meeting established deadlines and service-level requirements   E xperience working in an electronic AP processing environment   Experience preparing, validating and reconciling files for ERP system uploads, including identifying and correcting data formatting and validation errors   Edudation and Experience: Preferred Experience with PeopleSoft Financials   Experience supporting month-end Accounts Payable close activities   KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES Demonstrates a high standard of personal performance and takes ownership and accountability for the accuracy and completeness of work product   Demonstrated attention to detail and ability to independently research and resolve discrepancies   Demonstrated experience independently performing payment and account reconciliations, researching variances, identifying root causes and resolving discrepancies accurately and in a timely manner   Independently manages multiple concurrent AP responsibilities, including time-sensitive payment processing, exception resolution, vendor inquiries, reconciliations and scheduled processing deadlines, while appropriately reprioritizing work as business needs change   Proactively identifies, investigates and resolves problems quickly and completely, escalating only when appropriate   Adapts readily to multiple demands, shifting priorities, and change   Carefully and consistently reviews work to detect err ors, oversights, or omissions   Communicates clearly, professionally, and concisely, both verbally and in writing     Builds effective working relationships and proactively assists coworkers in addressing questions and concerns   Excellent teamwork, communication and customer service skills for dealing with peer s, staff, schools and vendors   What we offer* Salary Range between $18.63 and $36.06 per year Paid time off Paid sick leave Paid holidays Comprehensive medical, pharmaceutical, dental, and vision benefits Health savings and flexible spending accounts 401(k) savings plan with company match Employee Stock Purchase Plan (ESPP) Company paid life insurance and disability insurance - subject to eligibility Company paid tuition assistance -- subject to eligibility and approval Employee Assistance Program (EAP) Prenatal and adoption assistance Additional ancillary programs are available upon benefit enrollment eligibility *Most benefits apply to full-time employees. Some benefits apply to part-time employees as well. Benefits may vary by location and position and are subject to change at any time. Ask your recruiter for full details and information about eligible dependents. Equal Opportunity Employer Perdoceo Education Corporation is committed to a policy of equal employment opportunity and considers all persons without regard to age, color, disability, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status protected by applicable federal, state or local law. Compensation Range Between $18.63 and $36.06 per hour Pay Range Legal Disclosure In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to "Pay Transparency Law"; in the impacted states; that have mandated the employers to list the salary ranges in Job advertisements or postings for job opportunities and Job promotions. What We Offer Paid time off * Paid sick leave * Paid holidays * Comprehensive medical, pharmaceutical, dental, and vision benefits * Health savings and flexible spending accounts * 401(k) savings plan with company match * Employee Stock Purchase Plan (ESPP) * Company paid life insurance and disability insurance - subject to eligibility * Company paid tuition assistance - subject to eligibility and approval * Employee Assistance Program (EAP) * Prenatal and adoption assistance * Additional ancillary programs are available upon benefit enrollment eligibility *Most benefits apply to full-time employees. Some benefits apply to part-time employees as well. Benefits may vary by location and position and are subject to change at any time. Ask your recruiter for full details and information about eligible dependents.