Project Administrative Assistant- Energy Storage

About the role

ESS Project Administrative Assistant     SUMMARY    Mortenson is currently seeking a Project Admin to join our Energy Storage Group with the ability to work well with a variety of staff at all levels in an ever-changing environment, remaining flexible, inventive, enthusiastic, and efficient with a high level of integrity and confidentiality. As a Project Administrative Assistant, you are at the heart of the business operations and activities and the soul that keeps your team moving forward. You will be handling a wide range of administrative and executive support tasks with an aptitude for working independently or with little supervision. You move quickly with the changing environment and are up to date with the latest software and services. You also use that knowledge to strategically support your team's projects.     RESPONSIBILITIES   Organization and flexibility are critical in performing duties which include, but are not limited to:   Provide administrative and operational clerical support to the department or staff   Handle incoming calls and providing general information, forward calls to the appropriate party and take messages as required   File and maintain written records along with crafting electronic copies for records   Receive, sort and record deliveries into computer database   Prepare daily outbound deliveries   Prepare materials for design and construction meetings   Record and update meeting minutes for the various site meetings   Responsible for procurement of consumable materials and office supplies   Assist Superintendent with equipment inventory tracking and organization   Support Superintendent with the entry of craft worker timecards   General support for the project team as needed with various day to day tasks   Schedule, track and log all repairs and standard maintenance for the work trucks   Provide maps and directions to any visitors, subcontractors, deliveries, or new employees   Log all applicants into the Craft Applicant Tracking Spreadsheet     QUALIFICATIONS   Associate’s degree in Business or related administrative experience preferred.    Three years administrative experience, preferably supporting a large number of team members   Proficiency in Microsoft Office suite, including Excel, Email and Calendar systems, and PowerPoint   Detail oriented, with excellent problem-solving skills, meticulous, upbeat, adept at succeeding in rapidly changing environment   Strong communication skills with high degree of integrity in both written and verbal communications     A few benefits offered include:    (for Non-Craft & Non-Union Craft working 25+ hours / week)   Medical and prescription drug plans that includes no additional cost vision coverage    Dental plan    401k retirement plan with a generous Mortenson match    Paid time off, holidays, and other paid leaves    Employer paid Life, AD&D, and disability insurance    No-Cost mental health tool and concierge with extensive work-life resources   Tuition reimbursement    Adoption Assistance     Gym Membership Discount Program       The base pay range for this role is $24.52 MIN - $33.12 MAX. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL – 5%, Seattle, WA, and Portland, OR – 10%, Washington, D.C. – 12.5%).     Base pay is positioned within the range based on several factors including an individual’s knowledge, skills, and experience, with consideration given to internal equity.        #LI- #LI-LS1 <<onsite>>       Please make note:    Visa sponsorship is not offered for this position.    Our postings are typically open a minimum of 5 days and an average of 44 days.      ABOUT MORTENSON   As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.      Let’s Redefine Possible®      Equal Employment Opportunity   Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.     Other Items to Note   Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations.  No agency emails, calls, or solicitations are accepted without a valid agreement.   Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.