Permitting and Scheduling Coordinator

About the role

Benefits: A positive and collaborative work environment Voluntary Life Insurance Short and Long Term Disability Medical, Dental and Vision 401K Matching (after 6 months of employment) * offered after 60 days of employment Post-Sales Project Coordinator – Permitting & Installation Full-Time | Monday–Friday | $18–$25/hour Reports To: Office Manager Location: Chicagoland / Wheeling, Illinois Powering Peace of Mind Generator Supercenter is a leading provider of whole-home backup power solutions. We help homeowners protect their families and homes with professionally installed Generac generators. As our Chicagoland operation continues to grow, we are looking for an organized, detail-oriented Post-Sales Project Coordinator to help manage customers from the time they purchase their generator through permitting, scheduling, installation, inspection, and project completion. This is an excellent opportunity for someone with a strong administrative or office coordination background who enjoys keeping projects organized, communicating with customers, and making sure nothing falls through the cracks. Position Summary The Post-Sales Project Coordinator is responsible for the administrative coordination of generator installation projects after the sale is complete. Working under the Office Manager, this position will help move each customer through the post-sale process by preparing permit applications, tracking municipal approvals, maintaining project documentation, coordinating schedules, communicating with customers and municipalities, and supporting the installation team. You do not need to be an electrician or construction expert. We are looking for someone who is highly organized, comfortable learning new processes, and capable of managing multiple projects at different stages at the same time. Experience with municipal permitting, construction administration, contractor offices, home services, or project coordination is highly beneficial. Key Responsibilities Permitting & Municipal Coordination Prepare and submit permit applications for generator installation projects Communicate with municipalities regarding permit requirements, application status, corrections, and approvals Gather required documents such as site plans, specifications, contractor information, and supporting documentation Track permit status and follow up regularly to prevent unnecessary project delays Coordinate required inspections following installation Maintain organized records of permits, approvals, inspection results, and related correspondence Learn the permitting requirements of the different municipalities we serve throughout Chicagoland Post-Sales Project Coordination Receive completed projects from the sales team and ensure all required information and documentation are available Set up customer projects in company systems and maintain accurate project records Track each project from sale → permitting → approval → scheduling → installation → inspection → completion Identify missing information or potential delays and proactively follow up Coordinate with the Office Manager, field team, electricians, plumbers, subcontractors, and sales team Help ensure generators, materials, permits, and subcontractors are ready before installation Installation & Scheduling Support Assist with scheduling generator installations, inspections, and subcontractor work Confirm installation dates and project details with customers Coordinate scheduling between customers, installation crews, electricians, plumbers, and other subcontractors Update schedules when weather, permits, inspections, or other project conditions change Help ensure installation teams have the documentation and information they need before arriving at the jobsite Customer Communication Provide customers with professional updates regarding permitting, scheduling, installation, and inspections Respond to basic customer questions regarding project status and next steps Set clear expectations regarding timelines and outstanding requirements Escalate technical, sales, or construction-related questions to the appropriate team member Help provide a smooth and professional customer experience from purchase through completed installation Administrative Support Maintain accurate customer files and project documentation Upload permits, photographs, inspection records, project notes, and other documentation into company systems Monitor open projects and outstanding action items Assist the Office Manager with reporting and project tracking Support general office and project administration as needed Qualifications High school diploma or GED required Previous administrative, office coordination, scheduling, customer service, or project support experience preferred Strong organizational skills and attention to detail Ability to manage multiple customers and projects simultaneously Comfortable following established processes and checklists Strong written and verbal communication skills Professional and friendly when communicating with customers, municipalities, contractors, and coworkers Comfortable using computers, email, web-based systems, Microsoft Office, and similar business applications Ability to follow up consistently and take ownership of open tasks Dependable, proactive, and comfortable working in a fast-paced small-business environment Preferred Experience Experience in any of the following areas is beneficial, but not required: Municipal permitting or building department coordination Construction administration Electrical, plumbing, HVAC, roofing, solar, or home-services companies Contractor or trade office administration Installation scheduling Project coordination Property management Working with municipalities, inspectors, subcontractors, or permit departments Generator or electrical experience is a plus but is not required. Compensation $18–$25 per hour, depending on experience and qualifications. Why Join Generator Supercenter? You will join a growing Chicagoland business where your work directly affects both our customers and our ability to complete installations efficiently. This position offers the opportunity to: Learn the rapidly growing backup power industry Develop experience in permitting, construction coordination, and project administration Work closely with operations, sales, and field teams Take ownership of an important part of the customer experience Grow into broader operations or project coordination responsibilities as the company expands If you are organized, dependable, comfortable communicating with customers, and enjoy keeping projects moving forward, we would like to hear from you. Apply today to join Generator Supercenter of Chicagoland as our Post-Sales Project Coordinator. Compensation: $18.00 - $25.00 per hour Join The Generator Supercenter Family  – Here it’s not just some catchy phrase; it’s a lifestyle. We’re looking for amazing people who believe in helping others, through the sales, installation, and maintenance of whole home generators that empower our customers with peace of mind, security, and freedom. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Generator Supercenter Corporate.