Office Specialist- Autism School

About the role

Job DetailsJob Location: Corporate HQ La Verne - La Verne, CA 91750Salary Range: $24.56 - $30.01 HourlySummary  Provides administrative and operational support for school programs by maintaining student records and databases, coordinating IEPs and related documentation, supporting attendance, enrollment, immunization, and ADA reporting, and facilitating communication with families, school districts, and staff. Coordinates school activities, trainings, drills, medication requirements, and student discharges while assisting with HR, payroll, purchasing, invoicing, and other campus administrative functions. Requires strong organization, attention to detail, confidentiality, and effective communication in English and/or Spanish. Role and Responsibilities  Maintains transcripts and other school records; updates transcripts of students  Schedules and sets up all IEP’s including those held virtually  Updates and maintains student database  Completes school Districts/LHC/Parent communication as needed and directed in English and/or Spanish  Manages IEP – Including but not limited to the entire Docusign process of collecting and following up for necessary signatures and double-checking IEP services in “yellow sheet”, monitors IEP scheduling and esnures that meetins are scheduled timely  Manages SEIS/Siras/EV system IDs and passwords  Coordinates medication requirements of students with teachers and nurse  Responsible for all discharge filing, including uploading all necessary documents into Dropbox  Responsible for annual immunization reporting  Coordinates school activities, trainings, and campus drills  Updates monthly ADA reports  Processes reimbursements and invoices for payments  Updates and processes meal counts with Cafeteria Manager  Processes shirt requests as needed  Updates class rosters as needed  Updates attendance sheets in Shared Folder as needed  Coordinates and schedules staff trainings with HR, aides, and trainers (Pro-ACT, First aide, etc.)  Assists HR in scheduling interviews  Assist in reviewing aide timecards  Updates and prepares progress report cards every quarter for teachers  Performs other reasonable related duties as assigned QualificationsJob Requirements  Minimum of BA/BS degree Minimum of 3 years of administrative/secretarial experience, preferably in a school setting Bilingual (Spanish) preferred Strong analytical skills and the ability to quickly learn and apply technical knowledge Excellent oral and written communication skills Exceptional interpersonal and customer service skills Strong knowledge of a variety of computer programs including database, spreadsheet, word processing programs, presentation, and E-mail functions. Canvas knowledge is a plus. Valid CA driver's license  Must fulfill all requirements of employment, including clearance of all required background records (e.g. Department of Justice, Child Abuse, California Community Care Licensing, County Sanction List, etc.), professional and physical examination, and drug testing Physical Requirements  In the course of performing this in-person job, the incumbent must be able to lift at least 40 lbs. Frequent sitting, twisting, typing, talking, hearing, and repetitive motions. Occasional walking, standing, bending, grasping, pulling, pushing, and reaching.