Federal Work Study Student, Occupational Therapy

About the role

Federal Work Study Student, Occupational Therapy   -   ( 2605555 ) Description   Job Summary:  The student directors are in charge of many aspects of running the clinic including: opening/closing duties, managing volunteers, financial management of funds, ordering equipment for patients, creating and updating the client schedules, calling referrals, acting as a liaison between the OT department and the St. Vincent’s front office as well as various other miscellaneous duties that are necessary throughout the clinic day   Job Duties: Opening Duties Turn on the AC units and lights    Bring computer and vitals cart downstairs (no longer needed)    Set-up computer with google drive, epic, schedule    Print all necessary paperwork for the day     Unlock cabinets with supplies    Review client list including any cancellations      Manage volunteers  Send out volunteer sign-up on email    Send email to selective students and volunteers about information about where to park, what to expect, time, etc.   Send out shadowing sign-up   Delegating various cleaning organizational duties to volunteers     Advocacy Advocate for OT to other professions at St. Vincent’s and on campus   Attending health fairs      Liaison between OT department and St. Vincent’s office  Communication with Liz about scheduling    Send on monday    Ensuring every client doesn’t have insurance coverage   Attending IP Clinic to update other medical professionals   Every wednesday      Financial management of funds   Distribution of donated funds   Plan fundraisers in advance for each semester   Maintain clinic budget   Keep up budget spreadsheet      Planning, organizing and updating the clinic schedule  Coordinating client and selective schedules   Updating client list for the week and distribute confirmations and cancellations to students and faculty treating   Tracking client arrival and departure times on Epic, as well as how many no-shows they have on the client list on google drive   Calling existing referrals to get them on the schedule   Create weekly schedule on Epic   Check clients in/out on Epic     Miscellaneous  Providing treatment notes for clients as needed   Transferring clients plan of care if leaving clinic (new medicare pt.) or need PT referral    Ensure cabinets are organized    Continuously seek out referrals    Continuously seek out financial opportunities for St. Vincent’s   Ensure that supplies/linens are not running low    Maintain equipment   Helping selective students with issues/problems that may occur during the day     Closing Duties  Take computer and other items back upstairs   Turn off lights, lock door handle   Have volunteers put back tables in the back, right corner   Make the following week’s schedule and add to Google Drive and Epic     Monday/Tuesday Call patients to confirm appointments     Find new patients to fill open spots    Email Liz list of spanish speaking patients to call and confirm     Send out volunteer signup       Wednesday  Go to IP clinic (usually show up around 1:00ish)   Finalize schedule in Epic    Call patients who couldn’t be contacted earlier in the week (LM) and those that prefer a reminder on wednesdays    If needed, talk to patients at IP who are appropriate for outpatient clinic about being scheduled downstairs   Assist with PALs   talk to other professions if necessary    Send out outpatient schedule to students and faculty via email    Schedule bus rides if needed      Thursday Print papers    Call patients who need day of reminders    Bring down vitals cart/big computer if needed    Wash towels    Check hydrocollator temperature and update log (wednesday and thurs)   Clean hydrocollator (biweekly)   Start calling patients who have not arrived five min after session start (at your discretion)   Update no show numbers for patients   Change appointment types for next weeks appointments (update initial eval to follow up)     Other stuff throughout the week:   Attend monthly clinic meetings (chair)   Attend IP committee meetings    Help facilitate clinic events (find volunteers/delegate to other people)    Send OT metrics every month to (may change)   Chair responsibilities: Attend meetings    Communicate with other chairs   Update team on OT needs/concerns etc.   Vote on issues that concern OT     Salary Range: Commensurate with experience     Qualifications   Equal Employment Opportunity UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.   Primary Location:   United States-Texas-Galveston Work Locations:   1142 -Health Professions & Nsg   301 University Blvd.   Health Professions & Nursing, rm 3.920   Galveston   77555-1142 Job:   Student Titles Organization:   UTMB Health:   Regular Shift:   Standard Employee Status:   Non-Manager Job Level:   Day Shift Job Posting:   Sep 11, 2026, 10:15:35 PM