Casual Hire – Assistant Director of Operations for Women’s Basketball

About the role

Posting number: 2026-01985 Department: University of Hawai'i at Manoa - Athletics Department Job classification: CASUAL Posting type: Open Categories: Higher Education Summary ****Applicants seeking short-term or part-time work with the University Hawai'i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees such as paid leave and holidays. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees. Title:   Casual Hire – Assistant Director of Operations for Women’s Basketball Hiring Unit:   UHM Athletics Location:  Women’s Basketball Date Posted:   September 15, 2026 Closing Date:   September 17, 2026 Full Time / Part Time:   Temporary, Full-time Other Conditions:   Position is a temporary casual hire position and offers no benefits, not to exceed 40 hours/week and 89 day appointment.  Hours may vary.  Duties and Responsibilities *Assist with planning, coordinating and executing all aspects of team travel for regular-season games, conference play, exhibitions, tournaments, and postseason competition. *Arrange transportation including team flights (charter and commercial), ground transportation, charter buses, and airport transfers. *Book and manage team hotel accommodations, ensuring appropriate room blocks, meeting space, and rates are secured for staff and student-athletes. *Coordinate team meals on the road, including pre-game meals, post-game meals, and dietary accommodations in partnership with sports nutrition staff. *Assist with creating detailed travel itineraries and distributing to coaches, student-athletes, and support staff in advance of each trip. *Serve as the primary on-the-road logistics contact, troubleshooting travel issues such as delays, cancellations, lost luggage, and rooming changes. *Assist with the coordination of travel logistics for non-conference opponents visiting campus, including hotel, transportation, meals, and arena access. *Assist with the management of team travel for preseason workouts, exhibition tours, and any approved foreign tour, including passport and visa coordination when applicable. *Maintain a professional relationship with players, staff and colleagues *Cultivate a safe environment for players, staff and colleagues *Understand and abide by NCAA rules and regulations *Understand and abide by UH athletic department policies *Communicate and follow the instruction of UH athletic trainers Assist with logistics for official and unofficial recruiting visits, including flights, hotel, ground transportation, meals, campus tours, and itineraries. Serve as the primary administrative point of contact for prospective student-athletes and their families during the visit planning process. Prepare recruiting materials, visit packets, and personalized welcome items in collaboration with the coaching staff and Marketing/Creative teams. *Responsible for collaborating with visiting basketball teams to coordinate scheduling of practice times and assisting the visiting teams with game day needs such as pre-game meals. Promote and maintain an environment where the physical, mental, social and academic well-being of all student-athletes are a priority. Maintains confidentiality to include but not limited to information, files and records that the incumbent may obtain or possess, in accordance with federal and state laws and University of Hawaii policies. Maintain collaborative working relationships with administrators and coaches in the department, other college offices, and appropriate relationships with members of the media, donors, and other individuals interested in the sports program. Know, recognize and comply with the laws, policies, rules and regulations governing the University of Hawai‘i and its employees, and the rules of the NCAA and affiliated conferences as now constituted or as may be amended in the future.  Immediately advises the Director of Athletics or designee if there is reasonable cause to believe violations, whether by employees, students, or others, have occurred or will occur. *Any additional responsibilities assigned by the head coach which may include  collaboration with boosters, securing team meals and helping with logistics of fundraising. *Denotes essential functions. Minimum Qualifications Possession of a baccalaureate degree in arts and science, business administration, education or related field. Some  experience with responsibilities for professional administrative support for a Division I basketball program; or col legiate  playing experience or equivalent education/training or experience. Demonstrated ability to take the initiative to independently complete task assignments. Demonstrated ability to operate a personal computer in the use of common office software, e.g. word processing, database, and spreadsheet, and email and internal communications systems. Demonstrated ability to exercise discretion and sound analyses to a variety of administrative support, program management or related issues. Ability to handle confidential information with a high level of tact, discretion, and diplomacy. Excellent organizational and time management skills. Ability to work effectively and independently under pressure, with frequent interruptions, and remain flexible in handling several concurrent projects with competing deadlines. Ability to work a flexible schedule.  Work hours include day, night, weekend and /or holiday hours due to programmatic needs.  Ability to provide excellent customer service.  Genuine interest and passion for intercollegiate athletics.  To Apply:  Click on the “Apply” button on the top right corner of the screen to complete an application and attach 1) cover letter indicating how you satisfy the minimum and desirable qualifications, 2) resume, and 3) names of 3 professional references (include title, email and phone number). Inquiries:   Head Women’s Basketball Coach Khalilah Mitchell, u Examples of duties The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:   Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.   In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.     Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: