Administrative Support Associate

About the role

Posting number: 201802277 Department: PARD - Administration Job classification: ADMIN SUPPORT ASSOCIATE Posting type: Open Categories: Administration, Administrative Assistant, Clerical & Data Entry, Recreation, Parks and Recreation Summary Under general supervision, the Administrative Support Associate performs general administrative support tasks that assists the department in achieving operational goals and objectives.  The hours for this position are primarily Monday - Friday, 8:00 am to 5:00 pm and may be required to work special events as needed. Posted pay range is the starting salary.  Pay rate offered is based on experience.  Examples of duties Greets internal and external visitors, answers phone/emails/web-based inquiries and responds or directs inquiries as appropriate; collects, distributes, and sends mail. Scans and or files documents; maintains documents and files. Data entry, track, review, reconcile and verify accuracy and completeness of data; maintains data; facilitates the processing of documents for approval and/or submission of documents through the appropriate workflow. Maintains, orders, and organizes supplies and materials. Schedules and provides support for meetings, trainings, and events; maintains appropriate calendars; may coordinate travel for department and/or division. Provides basic technical support; submits Information Technology and Facility work tickets for assigned area. Drafts letters, memos, forms, general correspondence, and presentations using appropriate software.  Compiles and prepares a variety of reports. May maintain content and update webpages for assigned area; maintains data in online databases. Qualifications High School diploma or equivalent Two (2) years of clerical or administrative support experience.  College credit may be substituted for experience on a year per year basis. Supplemental information Demonstrated knowledge of modern office software (i.e., Microsoftt SharePoint, Teams, Word, Excel, Outlook)