Administrative Assistant - High School Testing and Assessment

About the role

Hours: 35 Hours/Week   The High School Testing & Assessment Administrative Assistant is responsible for the organization, coordination, implementation, and oversight of high school standardized testing and assessment. This position ensures that testing is administered accurately, efficiently, securely, and in accordance with state, College Board, ACT, district, and district requirements.   Manages assessment data, supports the analysis of student performance, and maintains comprehensive tracking of Pennsylvania Act 158 graduation pathways and requirements.   Must be highly organized, self-motivated, and technology-proficient.  Ability to work independently, anticipate needs, solve problems, and manage multiple programs with minimal supervision. JOB DESCRIPTION Organizational / Labor Relationship:  Collective Bargaining Agreement � East Penn School District and Administrative Assistant and Instructional/Staff Assistant Employees Status (FLSA):   12 month position, non-exempt, salaried Position Summary:  The Administrative Assistant performs basic and advanced clerical, secretarial, bookkeeping and general office procedures as required and directed by immediate supervisors. Education: High school graduate or GED equivalent Experience:   Documented satisfactory performance in positions requiring skills stated in the primary function including keyboarding A minimum proficiency test demonstrating computer and office skills required as an Administrative Assistant, administered by Human Resources   Knowledge / Skills / Abilities Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar Can demonstrate competency in general knowledge and general clerical skills Can independently operate office machines, including but not limited to:  typewriters, computer keyboards, printers, telephones, calculators, photocopiers and the like Can demonstrate competency in basic bookkeeping principles and procedures Can demonstrate competency in effective routine communication skills including proofreading, use of acceptable grammar and spelling, and oral communications Can demonstrate ability to independently type at a copy rate of at least 45 words per minute Can demonstrate competency in independently indexing, filing and maintaining basic inventory and filing systems Is able to independently read, write, speak, and comprehend the English language Essential Functions / Duties / Responsibilities Prepares, types and distributes general correspondence, reports, and related items Creates, maintains and generates reports and communications using personal computer data bases and software Processes in-coming and out-going mail and telephone calls Maintains an inventory of supplies for the work station and completes budget/requisition process for supplies Assists supervisor in maintaining appointment calendars and appropriate administrative details Performs other tasks unique to and appropriate for the specific secretarial assignment Physical Requirements  Ability to stand, bend, stoop, sit, lift, reach, communicate (vision, hearing, and speech), carry or convey sufficient weight to safely and effectively carry out functions, duties, and responsibilities Ability to independently ambulate in and around school buildings and office areas Ability to travel to and from assigned work locations without employer support This job description may be updated and/or altered at the sole discretion of the employer. To perform this job successfully, an individual must be able to perform each essential function / duty / responsibility at acceptable standards as set by the employer. In accordance with both state and/or federal law, reasonable accommodations will be considered upon employee request. EOE